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POPI Policy

Protection of Personal Information (POPI) Policy
Destiny Innovations Pty Ltd

 

1. Objective
The objective of this policy is to ensure that Destiny Innovations Pty Ltd complies with the Protection of Personal Information Act 4 of 2013 (POPIA) and protects the personal information of its employees, clients, partners, and stakeholders.

2. Scope
This policy applies to all employees, contractors, and third-party service providers who handle personal information on behalf of Destiny Innovations Pty Ltd.

3. Definitions
**Personal Information**: Any information about an identifiable individual. This includes, but is not limited to, names, contact details, identification numbers, financial information, and online identifiers.
**Processing**: Any operation or set of operations concerning personal information, whether by automated or manual means. This includes collection, storage, modification, dissemination, and destruction of data.

4. Principles for Processing Personal Information
Destiny Innovations Pty Ltd will adhere to the eight principles under the POPIA when processing personal information:
1. Accountability : The company will take responsibility to ensure compliance with legal requirements.
2. Processing Limitation : Personal information will be processed lawfully and in a reasonable manner that does not infringe on privacy.
3. Purpose Specification : Personal information will be collected for specific, clearly defined, and legitimate reasons.
4. Further Processing Limitation : Further processing of personal information will be in accordance with the original purpose.
5. Information Quality : The personal information collected must be complete, accurate, and up to date.
6. Openness : Processing of personal information will be conducted in a transparent manner, and data subjects will be made aware of the collection, storage, and handling of their information.
7. Security Safeguards : The company will ensure that the confidentiality and integrity of personal information are maintained.
8. Data Subject Participation : Individuals have the right to access their personal information and amend it if it is incorrect.

5. Collection of Personal Information

  • The collection of personal information shall be limited to what is necessary for the purpose identified by Destiny Innovations Pty Ltd. Information will be collected in a lawful and transparent manner.

  • Data subjects will be informed about what information is being collected and the purpose for collection.


6. Use of Personal Information

  • Personal information shall only be used for the purposes for which it was collected.

  • Any use of personal information for a new purpose will only be carried out with the consent of the data subject or in agreement with applicable law.


7. Confidentiality and Security of Personal Information

  • Destiny Innovations Pty Ltd will implement appropriate security measures to protect personal information against unauthorized access, alteration, disclosure, or destruction.

  • Security measures include physical, electronic, and administrative procedures to safeguard data.


8. Data Subject Rights

  • Data subjects have the following rights regarding their personal information:

  • Right to Access : Individuals can request access to their personal information held by the company.

  • Right to Correction : Individuals can request correction, amendments, or deletion of their personal information if it is inaccurate.

  • Right to Withdraw Consent : Individuals can withdraw their consent for the processing of their personal information.


9. Interactions with Third-Parties

  • Destiny Innovations Pty Ltd may share personal information with third-party service providers for a legitimate purpose. Third-party service providers are required to comply with this policy and the POPI Act.

  • The company ensures that agreements with third-party service providers include provisions to protect the confidentiality, integrity, and security of personal information.


10. Accountability and Governance

  • The company appoints a Data Protection Officer (DPO) to ensure compliance with this policy and the POPIA.

  • Regular training and awareness programs will be conducted for employees to ensure they understand their responsibilities under this policy.


11. Compliance and Monitoring

  • Regular audits will be carried out to ensure compliance with this policy and the POPIA.

  • Any breach of this policy will be taken seriously and may result in disciplinary action.


12. Review and Amendments
This policy will be reviewed annually or whenever there is a significant change in the business environment, legal requirements, or operational processes.

13. Contact Information
For any questions or concerns regarding this policy or how Destiny Innovations Pty Ltd processes personal information, please contact the Data Protection Officer:

Email : enquiries@destinyinnovations.com]
Phone : 073 3184562

This POPI policy is an important control document that guides Destiny Innovations Pty Ltd in its responsibility to protect personal information. Compliance with this policy is mandatory for all employees and associates.

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